How does the email get stored respectively how are you supposed to get access to the email?

Personally, I like IMAP servers for storing and accessing email, as Perl has quite good IMAP support. But as you are talking about "Outlook" (which is a client side program), maybe you mean that the data is stored in a Microsoft Exchange Server?

If the data is in fact stored in Microsoft Exchange, the first approach I would take would be to see how Exchange can be accessed through IMAP (see above). If that fails, you can always look at how to automate Outlook (through Win32::OLE) or, better, to use MAPI or Simple MAPI for accessing the Microsoft Exchange Server.